Hostess Folders Success

Hi! Thanks for stopping by the 30 Days of Faves Blog Party hosted here at The Party Plan Coach! Each day Divas from around the World will be highlighting their favorite products from their Home Party Plan line. I will be highlighting my favorite business tips, tools, and inspiration for you to help build your Home Party Plan business. Be sure to check back every day in June to see what’s new!

Since yesterday I talked about organization I thought today would be a good day to talk about Hostess Folders – one of THE most important parts of your business than need to be ORGANIZED!!  The truth is, Hostess Folders are worth their weight in GOLD!  This is where you are going to keep all of your Party information from start to finish.

First – the most important part – The Hostess Worksheets.  I have created two Hostess Worksheets for you to use in your Hostess Folders.   You can download them here – HostessWorksheetI and HostessWorksheetII

Each Party gets a Hostess Folder as soon as it is booked. Fill in the top of the first Hostess Worksheet I as soon as you get the party booked. The Hostess Worksheet I should be stapled to the inside left of a file folder, the Hostess Worksheet II stapled to the inside right of the file folder. Everything for this party will be kept in this folder. The Hostess Worksheet I has an outline for you to use when making your Hostess Coaching phone calls.

The First Call

This call is made within 48 hours of booking.  In this call you will :

Confirm the party date – Always write your bookings in pencil! Once you get your Guest List, you will know the party is set in stone, and switch to ink. Sometimes when booking parties at parties, the Hostess will need to change the date!

Go over Hostess Packet contents – If you booked the party from a party, you handed her a hostess packet to take home with her. If not, confirm the address where she would like it mailed. For this example we are going to assume she already has the packet. You will go over each of the items in the Packet, being sure to emphasize the importance of the guest list.

Go over your Cancellation Policy – The point of the Cancellation Policy is to not use it!! By adding a Cancellation Policy to your Hostess Packet, it shows you are serious about your business! Do not hesitate to say “This is a Party for you, but it is a Business for me!” The Cancellation Policy will most often get the Hostess to either A – cancel 2 weeks ahead of time, giving you plenty of time to rebook the date, or B – do whatever she needs to do to hold the party!!

Start her Wish List – Tell her to make her list of items she wants to earn for free! This will get her excited about the goodies, and also, when it comes time for her to order, you have her wish list for her to choose from, saving time in the ordering room!

Does she have any questions? – This is important – this will tell you a lot about your Hostess and what she is expecting from your party! Let her know when you will call her again – Simply saying “I will touch base in a few days” lets her know she will hear from you again, and you are serious about your business and about giving her the best party you can!

The Second Call

This call is at least 3 days after the initial call, especially if you had to mail a Hostess Packet. With these three calls, you need to divide up the time between to make sure you get all three of them in! Even if you only have 10 days from the day you Book until the Party Date, make sure to get these three calls in. Remember, Hostess Coaching is crucial to the success of your party! Make sure your Hostess received the Hostess Packet if you had to mail it. Go over the First Call if this is the first time talking to her with her having the Hostess Packet in hand.

Status of Guest List – if you have not received it, make arrangements to get it from her. Remember, this is how you secure the booking. You must have a Guest List in order to do her party. If you have received it, let her know when the Invitations were mailed out.

Outside Orders – You may choose to give Double Hostess Credits on outside orders. For one, this boosts your party sales without you having to do any work! But also, it is going to show your Hostess how easy it is to collect orders for your business, which sets up a great Recruiting Opportunity! Ask if she needs more Catalogs or Outside Order Forms. Also, be sure she knows about Online Shopping and give her your Personal Web Domain.

Party Squares – This is a fun game that any Party Plan Consultant can use in her Hostess Packet to boost Sales by $100. The Party Squares are like a Lottery – the Hostess sells the Squares, then at the end of the evening, after everyone has ordered, you draw a number and whoever has bought that Square wins the pot amount in free product! Make sure you do it last. You want this to be a bonus purchase!!

Finished Wish List – again, simply saving time in the Ordering room! Any questions? – See if she has any questions for you!

Final call setup – “I will call the day before the party for a headcount and directions.” Even though I use the Internet for directions, I still get directions from the Hostess the day before the party. Most Hostesses give landmarks – I make notes on the right hand side of the page. I also get an approximate headcount – make sure you bring enough supplies in case the party is much larger than the Guest List!

The Final Call

The day before the party! Confirm Everything! – “Hey Sue, this is Lynsey, calling to see how things are looking for our Party tomorrow night?” Make sure you re-confirm address and time! Get directions and approximate headcount

Has she completed the Party Squares? Remind her how Hostess Credits are tallied (i.e. Party Sales must reach $350 with 1 booking, etc)

Let her know when you will arrive – Depending on your industry, you may need to arrive before the guests do. However – keep in mind that parties SELDOM start on time! People will arrive at the “start time” and then you want the guests to come in, relax, chit chat, etc. I usually say “If we put on the invitation 6pm that means the party will begin between 6:30-7!” Because my presentation table only takes about 15 minutes to set up, I arrive 15 minutes before the invitation states the party will begin. That way, when people start arriving, I am there to chitchat as well, and listen out for Green Lights!!

Place to set up – Let her know if you need her to provide a table for you to set up on. While we recommend you carrying your own table, it is not feasible in the beginning for some vehicles/budgets. Just make sure the Hostess knows whether you will need one or whether you will have one with you that she needs to make room for.

A place to take orders – In the Adult Industry, having a separate Ordering Room is required. However, with any industry, having a small place to set up your Ordering Supplies is good to have! You can use a Lapboard  for a “desk” and have your Mobile Office, and other Ordering Room Supplies. Help getting people into the Ordering Room – Let her know you will be counting on her to help you with getting people in and out of the Ordering Room.

See if she has any questions “See you tomorrow – call me if anything changes!” Yay! Get ready to PARTY!!!

Hostess Worksheet II

The Hostess Worksheet II should be stapled to the right hand side of the file folder. This side will be filled out when the Party is over. You will use this Worksheet to keep the details of your Party organized, as well as to review your stats and find out what is working in your business, and what is NOT! Do not forget the THANK YOU NOTE!

Mobile Office – Party Plan Tools

Hi! Thanks for stopping by the 30 Days of Faves Blog Party hosted here at The Party Plan Coach! Each day Divas from around the World will be highlighting their favorite products from their Home Party Plan line. I will be highlighting my favorite business tips, tools, and inspiration for you to help build your Home Party Plan business. Be sure to check back every day in June to see what’s new!

If there was one business tool that I would say I absolutely “can not do business without” (My Diva Success System Planner not included) it would be my Mobile Office.  I do not go ANYWHERE without my Mobile Office!   It is either in my office or in my car, and I even take it in to all of my parties! If you need to get organized – and fast – set up a Mobile Office!  You will wonder how you ever did business without it!

Keeping a Mobile Office is critical to the success and organization of your Party Plan Business. In this Office you will keep everything you need to book parties, make contacts, recruit, etc. Do not over think this – you want this to be easy, organized, and portable. If you fill it too full, you will never carry it around. Your Mobile Office can be carried in a portable file box that can be purchased from any office supply store. Many have a place for pens and accessories right in the top! That is very convenient so you are never searching for a pen.

You will need the following:

  • File Box
  • Hanging File Folders
  • 1/3 Cut File Folders
  • Pens, Highlighters, Markers
  • Hostess Packets (see Hostess Coaching Section)
  • Recruit Packets
  • Tear Tab Flyers
  • Business Cards
  • Catalogs
  • Order Form
  • Calculator
  • Samples, Gardening Materials

Make sure that everything in your Mobile Office has your name on it – you never know when you will quickly need to grab a catalog to give to a waitress or someone in a parking lot who sees your car signs. Having it readily available, with your information, and in good shape (no tattered edges or creases) is another way to make a great first impression.
Remember, marketing opportunities present themselves when you least expect it. When you are organized and prepared, you will not panic when the opportunity arises. Be sure to keep your Mobile Office stocked and ready at all times!

The Booster – Party Plan Tools

Hi! Thanks for stopping by the 30 Days of Faves Blog Party hosted here at The Party Plan Coach! Each day Divas from around the World will be highlighting their favorite products from their Home Party Plan line. I will be highlighting my favorite business tips, tools, and inspiration for you to help build your Home Party Plan business. Be sure to check back every day in June to see what’s new!

I have been a big fan of Jenny B since I first began my Party Plan Career in the  late 90s.  Her website – www.TheBooster.com is one of the best resources for any Home Party Plan Consultant!

TheBooster breaks down our business into 9 major “Key” areas:

1 – Boost Bookings
2 – Hostess Coaching
3 – Boost Attendance
4 – Boost Sales
5 – Customer Service
6 – Boost Recruit Leads
7 – Motivation & Inspiration
8 – Praise & Recognition
9 – Christmas

And with these “Keys” JennyB has built a huge product line including stickers, postcards, buttons, pen toppers and more!

The “Key Pack Club” is an incredible deal which auto bills each month, and you will receive a USPS Priority Mail Envelope packed FULL of TheBooster goodies, along with training to go along with each “Key.” As a Key Pack Club Member, I received so many great products, I often handed them out as door prizes and recognition at my team meetings!  My Divas LOVED them!

The stickers are my favorite product from TheBooster.  I literally put these stickers EVERYWHERE!  On my catalogs, business cards, Hostess Packets, Recruit Packets, Gardening Gifts – you name it!  I had stickers everywhere!

If you are looking to get a little “Boost” in your business – check out Jenny B at www.TheBooster.com.

.

 

Blingy Customized TShirts

Hi! Thanks for stopping by the 30 Days of Faves Blog Party hosted here at The Party Plan Coach! Each day Divas from around the World will be highlighting their favorite products from their Home Party Plan line. I will be highlighting my favorite business tips, tools, and inspiration for you to help build your Home Party Plan business. Be sure to check back every day in June to see what’s new!

I LOVE Logo Wear.  I LOVE wearing cute stuff that has my business name all over it.  I LOVE when I can custom design this Logo Wear… IN RHINESTONES!

JustJen is an amazing company that offers high quality clothing which can be completely customized – IN BLING!  You can put your name on TShirts, Hoodies, Sweatpants, Caps, Aprons… even Lingerie! They also offer children’s clothing and maternity!  There are over 200 designs to choose from, or you can customize your own and have it shipped to you door in just a matter of days!  All of JustJen’s products are embellished with genuine Swarovski crystal rhinestones.

Check out this one that one customer made for her ItWorks! Business:

I have ordered several JustJen shirts, and I am always amazed at the incredible quality these shirts have – and at such a great price.  I have one long sleeve black T shirt with a snowflake that I received as a gift several years ago.  I have washed it numerous times and it has neither faded nor lost a rhinestone!

Put your business name and wear it proudly!  Order matching Team Shirts for an upcoming Convention.  Use these as great Recognition Gifts or Reward Incentives!  I promise you, you will LOVE JustJen!

 

Lapboard Success

Hi! Thanks for stopping by the 30 Days of Faves Blog Party hosted here at The Party Plan Coach! Each day Divas from around the World will be highlighting their favorite products from their Home Party Plan line. I will be highlighting my favorite business tips, tools, and inspiration for you to help build your Home Party Plan business. Be sure to check back every day in June to see what’s new!

A few weeks ago I did a video on Lapboards – one of my favorite Home Party Business Tools.  Just in case you missed it, you can check it out here:

Party Plan Demo Cases

Hi! Thanks for stopping by the 30 Days of Faves Blog Party hosted here at The Party Plan Coach! Each day Divas from around the World will be highlighting their favorite products from their Home Party Plan line. I will be highlighting my favorite business tips, tools, and inspiration for you to help build your Home Party Plan business. Be sure to check back every day in June to see what’s new!

One of the obstacles I had to overcome as a new Party Plan Consultant was… how do I CARRY all of this STUFF!?! Because I purchased one of the larger demo kits that my company offered, I literally had 80 or so products I had to tote around from party to party.  Being the Diva that I am, suit cases just wasnt going to cut it, so I headed to the internet to see what I could find.  That is when my love affair with Yazmo began.

Yazmo offers an incredible selection of cases – from small makeup cases to the larger Train Cases and Rolling Cases (which is what I used for years – in pink of course!) all at remarkable prices.  I mean – how CUTE is this!?!

My favorite part about the Yazmo cases are that there are so many different compartments, I kept my kit organized at all times.  I knew where everything went, so if there was an empty “spot” – I knew exactly what was missing.   My guests also loved how easily everything fit, and how professional my presentation was… I literally rolled my little pink case in, and when I was finished, packed it all up and rolled right out.  No more taking trip after trip after trip to the car!

Yazmo also offers free ground shipping on all orders in the Continental US – and they are FAST!  I received my kit the VERY next day after I ordered!

If you are looking for a great way to carry your demo, and are sick of walking to the car over and over or dealing with spills in suit cases and Ziploc bags, check out Yazmo to see which case is right for you!

Catalog Purses

Hi! Thanks for stopping by the 30 Days of Faves Blog Party hosted here at The Party Plan Coach! Each day Divas from around the World will be highlighting their favorite products from their Home Party Plan line. I will be highlighting my favorite business tips, tools, and inspiration for you to help build your Home Party Plan business. Be sure to check back every day in June to see what’s new!

I love catalog purses.  What better way to scream “I am a Party Plan Consultant” than to carry a purse that SHOWS your catalog right in front!  The problem – they were always so EXPENSIVE! So I was totally thrilled when last year, Karen from TRN Designs contacted me about doing a review/giveaway of her hand made catalog purses!

When I received my catalog purse – adorned with monogramming of “The Party Plan Coach” – I immediately fell in love. Let’s face it – most Catalog Purses are not exactly chic.  Gone are the days of the rayon box style bags with a plastic flap in the front. These bags are cute, sassy, and stylish.   With a magnet snap closure and reinforced pockets on the inside, it is beautiful and convenient to carry every single day.

Check out all of Karen’s designs at TRN Designs and start wearing our catalogs proudly in a chic, sassy purse!  Monogramming is included in the cost – so Diva it up your way!  You can also check out her other monogrammed items – perfect for giveaways and recognition gifts!

Marketing Tools and Gifts from eFavorMart

Hi! Thanks for stopping by the 30 Days of Faves Blog Party hosted here at The Party Plan Coach! Each day Divas from around the World will be highlighting their favorite products from their Home Party Plan line. I will be highlighting my favorite business tips, tools, and inspiration for you to help build your Home Party Plan business. Be sure to check back every day in June to see what’s new!

Several years ago while searching eBay for Gardening Tools, I ran across a company called eFavorMart.  I was wowed not only at their awesome assortment of personalized goodies, but at the PRICE!  Everything from customized organza bags, matchbooks, napkins, favor boxes… but all at a price that was much more reasonable than I ever would have expected.  eFavorMart is geared mostly towards weddings, but with a little imagination, you can really come up with some awesome tools to boost your home party plan business!

Like how about using their Pink Personalized Favor Boxes for the “Book To Look” Games – 100 for$39.99:

Do you have a local “Mom and Pop” style restaurant or Pizzeria?  Why not donate some personalized Coasters for them to use for their guests to use and advertise your business to everyone who dines?!  100 on sale now for $18.99

Pretty up your game prizes for pennies with the Sachetto Favor Boxes – my favorite of course in Fushia!  100 for $31.99

Gardening Gift for $.18!?!  Sure – how about little Match Books!? These are great for Candle Consultants!  You can also donate them to local smoke shops, or local Martini Bars and Restaurants!

They also have AWESOME prices on the little mini bubbles! You can wrap an address label with your business information right on these little guys, and hand them out to kids at the park, in the store, or in waiting rooms.  The moms will be grateful to have something to entertain her kids, and it is a great way to begin talking to the Mom!

In the years since I have enjoyed ordering all kinds of personalized items from eFavorMart.com.   They are a fantastic company with a great turn around time, and top notch customer support.

Check them out, and then come show off your goodies on our Message Boards!

QR Codes for Party Plan Success

Hi! Thanks for stopping by the 30 Days of Faves Blog Party hosted here at The Party Plan Coach! Each day Divas from around the World will be highlighting their favorite products from their Home Party Plan line. I will be highlighting my favorite business tips, tools, and inspiration for you to help build your Home Party Plan business. Be sure to check back every day in June to see what’s new!

More and more I have been seeing these little images pop up, on websites, blogs, and business cards.  Even last night while I was at BestBuy picking out a new refrigerator, I noticed each appliance now sports one of these little guys.  So what are they?

QR Codes were originally created for tracking parts in automobile manufacturing, but they have caught on quickly and are now being used for everything from marketing, information sharing, and customer care.   Simply put, you can scan a QR Code with your Smartphone or other device, and you will be directed to whatever site that QR code is linked to.

On my iPhone I use QRReader, available free from the App Store.  QRDroid gets great reviews from the Android market, and QRCode Scanner Pro for Blackberry users.  Once you download the app, simply launch the application, scan the bar code, and you will be quickly routed to the website linked to that code. Check out a few of ours:

You can create your own QR Code at qrcode.kaywa.com and get started using your Codes right away!

QR Code ideas:

Create a QR Code for your Facebook Fan Page and put on your business cards to get more Fans!

Create a “hidden” Blog Post specifically for your “VIP” Customers with special deals or a special discount code and create a QR code directly to that post.  Then share that QR code in your Constant Contact email, via text message, etc.

Create a QR Code for your Opportunity Page on your website, and use on VistaPrint Recruiting Cards.

What else can you think of?

 

Party Plan Tools – Easy Scratch Offs

Hi! Thanks for stopping by the 30 Days of Faves Blog Party hosted here at The Party Plan Coach! Each day Divas from around the World will be highlighting their favorite products from their Home Party Plan line. I will be highlighting my favorite business tips, tools, and inspiration for you to help build your Home Party Plan business. Be sure to check back every day in June to see what’s new!

One of my favorite business building tools costs literally pennies and can add hundreds or even thousands to your monthly retail volume, fill your calendar or even build your Diva Empire.  What little tool is this powerful?  EasyScratchOffs. Check them out:

EasyScratchOffs.com offers Scratch Off Stickers in many different shapes, sizes, and colors.  The ones I use most are the 1 inch silver stickers.  You can see many different style and ideas of Scratch Off Cards here.  They even have a downloadable template of a Birthday Card that you can print and use directly from your home computer!  Create a new VIP Program, Referral Program, or simply increase your Sales, Bookings, and Recruiting with the help of EasyScratchOffs.com.