Must Have Direct Sales Tools – The Party Bank

Lynsey – I was just curious if you can explain the party bank to me a little more. I am trying to get a more in depth knowledge of these tools and how to use them. – Erica Ardali, Passion Parties Consultant

Hey Erica! Absolutely!   A Party Bank is a place to keep a running list of people who have said they “want to have a party after… blah blah blah.”  Here is a video to show you just exactly how it works -

How many times has someone told you, “I have got to have one of these parties when my house is finished!” Or maybe “My friend is getting married this summer. I’m going to call you!” So many times we let that money (not to mention the potential recruits) walk right out the door. That person who was so excited may lose your business card within hours of the party. By the time they want to book they may have run into another consultant or maybe even someone from another company who was ready to accommodate them. Now you will be ready!

This Party Bank is designed to remind you of all of those “when’s” and keep you organized and on top of your Customer Care. When someone tells you they want to book a party when *whatever happens* you’ll be ready to meet their needs. In the process you will be the most professional Consultant that person has ever come into contact with.

Here is how it works… Let’s say its January and Joan tells you that she wants to book a party but her house is being remodeled and won’t be finished until March. Put all of Joan’s contact information on your March pages as if you are booking her along with the fact she is remodeling her home. Then Sheila comes back to the order room and tells you her friend is getting married in May, and she thinks this would be fun. Turn to May and plug her in! Then here comes Melissa who mentions that she and her husband are celebrating their 25th anniversary in October. After she leaves the ordering room, write it down.

In February call Joan to see how the house plans are coming or maybe drop a card in the mail to her that says…Can’t wait to see your house when it’s finished! She will be so impressed that you are staying in touch with her. She’ll probably give you a call to book her party. If not give it a couple more weeks and call back. If the house is taking longer than expected simply move her in your Party Bank. I would send Sheila a card in early March to let her know your calendar is filling fast so if she wants to treat her friend to a girl’s night out in May it’s time to book! She will also be impressed that you remembered. Who knows the wedding plans may still be on or they may not. If not then she needs a stress relief party! Then there was Melissa who mentioned that she’s celebrating her 25th anniversary. Won’t she be so surprised to receive a happy and a discount coupon in the mail from you 10 months later!

If you get in the habit of listening you will become the professional business woman you always wanted to be and your customers will be very impressed!

Halloween Themed Party Games for Party Plan Consultants

I love hosting theme parties with my Party Plan Business.  It’s a great way to break up the monotony of doing the same ‘ole party every time.  With Halloween just a few weeks away, I wanted to share some of my favorite Halloween Themed Party Games that you can begin using as early as October 1st!   Check places like Party City with these Party City Coupons to stock up on candy and decorations and you can give a “spooky” feel to your party easily and economically!

Who Am I?

When a guest arrives a name tag or piece of paper is placed on their back and they are told that by the end of the party they must guess what it says.   Note: You can choose to use product names, names associated with Halloween or Fall.

This is done by asking other guests ‘yes’ or ‘no’ questions about what the paper says. They are not allowed to read it themselves, nor are they allowed to ask someone else what it says.

When they guess correctly, they win a prize like a candy bar or maybe a sample or Gardening Gift.

What’s In A Name?

Give each guest an index card and pen.  Have each guest write as many candy names as they can in one minute.  You can use an online stopwatch to time them.   You could also pass around a bag or tray with candy on it and have them write down the ones they remember seeing on the tray – one point for everyone one right!

You can vary this game by having them list things like “reasons to be your own boss” or “reasons to have a *company* party” instead of candy names as well.

What Do You Carry?

As you are going through your party presentation, randomly call out letters from the alphabet and the first person to hold up something from their purse with an item that starts with that letter gets a piece of candy.  The person with the most candy at the end of the show wins.  This is a funny one when you see what people think of with each letter.

The Great Pumpkin

Give each party goer a piece of paper or index card to draw on.  Then give these instructions:

1. First, draw the Great Pumpkin in the middle of the paper 2. To the left of your Great Pumpkin, draw a a little pumpkin so he is not lonely. 3. You are surrounded by vines, so go ahead and draw those in.  4. This is a Pumpkin Patch, and every pumpkin patch needs a Scarecrow. Draw a scarecrow in your patch.  5. Halloween is when bats come out to play, so put some bats in the air 6. Do you have a Happy Great Pumpkin or a Scary Great Pumpkin?  Go ahead and draw in his happy or scary face.  7. Draw a Halloween Moon in the sky.

NOW YOU CAN OPEN YOUR EYES! How does it look???? Pass paper to the person on your left for Grading:

If the pumpkin is in the middle – 10 points
If the little pumpkin is to the left of the Great Pumpkin, but not touching – 10 points
If there are more than 2 vines – 15 points
The base of the scarecrow is near the ground – 20 points
More than two bats in the air – 20 points
The face is actually ON the Great pumpkin – 20 points
If the moon is in the sky, but not touching any other part of the picture – 15 points

Perfect score is 110

These are great games to help pass the time while you are waiting for tardy guests to arrive or just to break up the party presentation if things start to drag.  Games are a way to keep the party fun and not boring, while making people laugh.  Remember, the more FUN your guests have, the more they will want to party with you again!

What are some of your favorite Party Games?

PartyGals Review and Giveaway

Welcome to the Diva Holiday Gift Guide! Every day in November I will be highlighting some of the hottest new products with fantastic giveaways from Party Plan Consultants around the USA! Help support small businesses this Holiday Season by shopping from Party Plan Consultants and make a difference in someone’s life! You are going to be shopping this season for your loved ones, why not help some one directly by buying through an Independent Consultant in Party Plan? Happy Shopping!

Unwind from the stress of the season with the help of Party Gals!

Nothing says “relax” like a nice massage.  As the holidays get closer, I feel my anxiety level rise by the moment it seems.  That’s why I was so excited to receive a Super Deluxe Love Mitten from Brandelyn Harris, Independent Romance Consultant with Party Gals.  This super soft mitten has short nubbies on one side and long nubbies on the other side – taking all of the “work” out of a nice relaxing massage.  Paired with any kind of moisturizing lotion or oil and you have a perfect neck, back, or foot massage.  You can even turn it inside out and slide your feet in it – giving you a spa-like pedicure!

Party Gals has been synonymous with home parties for over 16 years and has transformed people’s lives! That’s best part of the Party Gals Experience… the lives that we touch and transform. From the girl next door who just wants to get a couple girls together, the seasoned party hostess who books a party every few months, or the couples who are looking to broaden their horizons, every party is a chance to open your mind and learn, taste, touch, feel, and share in the comfort of your own home.

GIVEAWAY:

I am very excited to be able to offer one of my readers their very own Super Deluxe Love Mitten to help you escape the stress of the holiday season, from Brandelyn Harris, Independent Consultant with Party Gals.

MANDATORY ENTRY:

Sign Brandy’s GuestBook on her site – www.YourPartyGalsDiva.com in the top right hand corner.  Then come back here and leave a comment telling me you did so.

EXTRA ENTRIES:

  • Follow PartyPlanDivas on Twitter {2 extra entries}
  • Sign up for the Quick Tips eNewsletter in the right sidebar of this blog {2 extra entries}
  • Tweet about giveaway {up to 3 times per day 1 extra entry each tweet} –
    “Win a Super Deluxe Love Mitten from @partyplandivas http://wp.me/p1HIY7-1bz Ends 11/19 US Only #giveaway“
  • “Like” Brandelyn Harris, Independent Party Gals Consultant Facebook Page {1 extra entry}
  • Comment on another post on PartyPlanDivas.com {2 extra entries}

Make sure you leave 1 comment for each entry to get credit!! Contest ends November 19, 2011.

 

Hostess Folders Success

Hi! Thanks for stopping by the 30 Days of Faves Blog Party hosted here at The Party Plan Coach! Each day Divas from around the World will be highlighting their favorite products from their Home Party Plan line. I will be highlighting my favorite business tips, tools, and inspiration for you to help build your Home Party Plan business. Be sure to check back every day in June to see what’s new!

Since yesterday I talked about organization I thought today would be a good day to talk about Hostess Folders – one of THE most important parts of your business than need to be ORGANIZED!!  The truth is, Hostess Folders are worth their weight in GOLD!  This is where you are going to keep all of your Party information from start to finish.

First – the most important part – The Hostess Worksheets.  I have created two Hostess Worksheets for you to use in your Hostess Folders.   You can download them here – HostessWorksheetI and HostessWorksheetII

Each Party gets a Hostess Folder as soon as it is booked. Fill in the top of the first Hostess Worksheet I as soon as you get the party booked. The Hostess Worksheet I should be stapled to the inside left of a file folder, the Hostess Worksheet II stapled to the inside right of the file folder. Everything for this party will be kept in this folder. The Hostess Worksheet I has an outline for you to use when making your Hostess Coaching phone calls.

The First Call

This call is made within 48 hours of booking.  In this call you will :

Confirm the party date – Always write your bookings in pencil! Once you get your Guest List, you will know the party is set in stone, and switch to ink. Sometimes when booking parties at parties, the Hostess will need to change the date!

Go over Hostess Packet contents – If you booked the party from a party, you handed her a hostess packet to take home with her. If not, confirm the address where she would like it mailed. For this example we are going to assume she already has the packet. You will go over each of the items in the Packet, being sure to emphasize the importance of the guest list.

Go over your Cancellation Policy – The point of the Cancellation Policy is to not use it!! By adding a Cancellation Policy to your Hostess Packet, it shows you are serious about your business! Do not hesitate to say “This is a Party for you, but it is a Business for me!” The Cancellation Policy will most often get the Hostess to either A – cancel 2 weeks ahead of time, giving you plenty of time to rebook the date, or B – do whatever she needs to do to hold the party!!

Start her Wish List – Tell her to make her list of items she wants to earn for free! This will get her excited about the goodies, and also, when it comes time for her to order, you have her wish list for her to choose from, saving time in the ordering room!

Does she have any questions? – This is important – this will tell you a lot about your Hostess and what she is expecting from your party! Let her know when you will call her again – Simply saying “I will touch base in a few days” lets her know she will hear from you again, and you are serious about your business and about giving her the best party you can!

The Second Call

This call is at least 3 days after the initial call, especially if you had to mail a Hostess Packet. With these three calls, you need to divide up the time between to make sure you get all three of them in! Even if you only have 10 days from the day you Book until the Party Date, make sure to get these three calls in. Remember, Hostess Coaching is crucial to the success of your party! Make sure your Hostess received the Hostess Packet if you had to mail it. Go over the First Call if this is the first time talking to her with her having the Hostess Packet in hand.

Status of Guest List – if you have not received it, make arrangements to get it from her. Remember, this is how you secure the booking. You must have a Guest List in order to do her party. If you have received it, let her know when the Invitations were mailed out.

Outside Orders – You may choose to give Double Hostess Credits on outside orders. For one, this boosts your party sales without you having to do any work! But also, it is going to show your Hostess how easy it is to collect orders for your business, which sets up a great Recruiting Opportunity! Ask if she needs more Catalogs or Outside Order Forms. Also, be sure she knows about Online Shopping and give her your Personal Web Domain.

Party Squares – This is a fun game that any Party Plan Consultant can use in her Hostess Packet to boost Sales by $100. The Party Squares are like a Lottery – the Hostess sells the Squares, then at the end of the evening, after everyone has ordered, you draw a number and whoever has bought that Square wins the pot amount in free product! Make sure you do it last. You want this to be a bonus purchase!!

Finished Wish List – again, simply saving time in the Ordering room! Any questions? – See if she has any questions for you!

Final call setup – “I will call the day before the party for a headcount and directions.” Even though I use the Internet for directions, I still get directions from the Hostess the day before the party. Most Hostesses give landmarks – I make notes on the right hand side of the page. I also get an approximate headcount – make sure you bring enough supplies in case the party is much larger than the Guest List!

The Final Call

The day before the party! Confirm Everything! – “Hey Sue, this is Lynsey, calling to see how things are looking for our Party tomorrow night?” Make sure you re-confirm address and time! Get directions and approximate headcount

Has she completed the Party Squares? Remind her how Hostess Credits are tallied (i.e. Party Sales must reach $350 with 1 booking, etc)

Let her know when you will arrive – Depending on your industry, you may need to arrive before the guests do. However – keep in mind that parties SELDOM start on time! People will arrive at the “start time” and then you want the guests to come in, relax, chit chat, etc. I usually say “If we put on the invitation 6pm that means the party will begin between 6:30-7!” Because my presentation table only takes about 15 minutes to set up, I arrive 15 minutes before the invitation states the party will begin. That way, when people start arriving, I am there to chitchat as well, and listen out for Green Lights!!

Place to set up – Let her know if you need her to provide a table for you to set up on. While we recommend you carrying your own table, it is not feasible in the beginning for some vehicles/budgets. Just make sure the Hostess knows whether you will need one or whether you will have one with you that she needs to make room for.

A place to take orders – In the Adult Industry, having a separate Ordering Room is required. However, with any industry, having a small place to set up your Ordering Supplies is good to have! You can use a Lapboard  for a “desk” and have your Mobile Office, and other Ordering Room Supplies. Help getting people into the Ordering Room – Let her know you will be counting on her to help you with getting people in and out of the Ordering Room.

See if she has any questions “See you tomorrow – call me if anything changes!” Yay! Get ready to PARTY!!!

Hostess Worksheet II

The Hostess Worksheet II should be stapled to the right hand side of the file folder. This side will be filled out when the Party is over. You will use this Worksheet to keep the details of your Party organized, as well as to review your stats and find out what is working in your business, and what is NOT! Do not forget the THANK YOU NOTE!

Lapboard Success

Hi! Thanks for stopping by the 30 Days of Faves Blog Party hosted here at The Party Plan Coach! Each day Divas from around the World will be highlighting their favorite products from their Home Party Plan line. I will be highlighting my favorite business tips, tools, and inspiration for you to help build your Home Party Plan business. Be sure to check back every day in June to see what’s new!

A few weeks ago I did a video on Lapboards – one of my favorite Home Party Business Tools.  Just in case you missed it, you can check it out here:

CalenGoo App

Hi! Thanks for stopping by the 30 Days of Faves Blog Party hosted here at The Party Plan Coach! Each day Divas from around the World will be highlighting their favorite products from their Home Party Plan line. I will be highlighting my favorite business tips, tools, and inspiration for you to help build your Home Party Plan business. Be sure to check back every day in June to see what’s new!

Time Management is very near and dear to my heart, as the owner and creator of The Diva Success System which teaches Party Plan Consultants how to be successful and build their business in as little as 30 minutes per day.   So when I needed an app that would help me to not only organize MY time, but that of a busy family as well, I knew Google would have  the answer I needed! (I did make one boo boo – the app is not free, but for $6.99 it is WELL worth every penny!)

Customer Care Tips – Audio Style!

Last night we had our weekly Conference Call as part of the Party Plan Divas membership.  It was a great call and one that I believe is SO important that I just had to share!

Customer Care is critical to the success and longevity of any Home Party Plan Business.   Without it, you are truly “leaving money on the table.”   Listen to our call from last night to learn how to increase your volume and your income NOW – without spending a bunch of money!

Click here to listen to the recording:

Join Party Plan Divas Today for as little as $12.95 per month and gain access to hundreds of NEW training tips, templates, audios, videos and more!   Join the largest and fastest growing ORIGINAL Home Party Plan Training Community!

What Is A Party Plan Diva?

Last night I did the first call for our “What Is A Party Plan Diva” Conference Call Series.  I then joked on Facebook about how the PROBLEM with me doing the calls at NIGHT was that we all got fired up and excited – and then had to go to bed!  HA!  So to get everyone all revved up again this morning I decided to post the call here for everyone to listen!!

What is a Party Plan Diva?  Well, Webster defines “Diva” as a distinguished, successful, social woman.  Doesn’t that just sum us right up!?  In this first call we talked about the Physical Appearance and First Impressions of a Party Plan Diva.  It was a fun call that I think is so important for us to all hear and implement into our daily lives!

Listen here: (forgive me squeaky voice – allergies are getting the best of me this week!)

This is going to be a fun series, and I am excited to have you all along for it!  This month’s series includes What Is A Party Plan Diva, Branding Your Business, Marketing Success, and Customer Care For a True Diva!   In May we will be discussing getting Ready For Summer – Avoiding The Summer Slump!

To listen to the entire series, join Party Plan Divas for as little as $12.95 per month! Membership includes access to weekly Conference Calls, a 600+ page Training Library, Template Library, Audio Library, Video Library – PLUS one on one coaching! Join us today for fresh new training and support that you need to succeed!  It’s not your mother’s Party Plan Industry anymore – stop listening to the same old worn out trainings of 20 years ago!   Join Party Plan Divas today!